How to handle late-stage journal entries

How to post late-stage journals such as shareholder salaries through Zato to keep all workpapers in sync.

Zato is designed to produce a final workpaper product. If you need to make late-stage entries, such as shareholder salaries which are often the last adjustment in a set of accounts, raise the journal inside Zato to keep all workpapers in sync.

Recommended approach

Rather than posting the journal in Xero and waiting for it to flow through, raise the journal directly inside Zato. Once a Zato job has been started, all journals should flow through Zato to keep workpapers accurate and approved.

Steps

  1. Post the salary journal via the journal function in Zato.

  2. Once posted, navigate to the relevant workpaper (e.g. Taxation, Current Accounts).

  3. Click Sync with Partner and select Sync with Zato (Recommended).

  4. The Balance per General Ledger (GL) in the workpaper will refresh to reflect the journal.

  5. Your workpaper should then reconcile correctly and be ready for approval.

The journal posted in Zato can be pushed to Xero as a manual journal at any time using Sync with Partner on the Manual Journals dashboard. This ensures the entry is correctly reflected in both your taxation and current account workpapers without needing to re-enter anything in Xero separately.