Autocoding: automated transaction categorisation

How Autocoding works, how to run it, and how to handle each result category.

Autocoding automates transaction categorisation by learning from the prior-year General Ledger (GL). It works at client level and runs independently of jobs, so the team can get a head start on the ledger.

Getting started

  1. Go to Clients and select Autocoding.
  2. Provide:
    • Client Name and Date
    • Prior Year General Ledger (the source of truth)
    • Current Year Bank Statements (the data to categorise)
  3. Click the Run icon on the client row.

Zato matches descriptions and coding patterns to classify each transaction.

Result categories

CategoryMeaningAction
AutocodedClear match to prior-year pattern.Validate only.
Human Intervention RequiredMultiple possible matches.Review and select the correct code.
Query to ClientNo historical precedent.Raise a client query, or recode manually.

Click any Autocoded transaction to see all related transactions matched on the same prior-year basis.

Manually recoding Query to Client transactions

Select the transaction, click the account dropdown, choose the correct code, and save. The change applies immediately.

Pushing autocoded data into Xero

Once Autocoding is reviewed, click Sync with Xero to push the coded transactions back into the client ledger.

How to access

Click Autocoding in the top navigation bar.