Workpaper Dashboard and Navigation

Finding your way around the Workpapers screen, and what each part of it shows you.

Once Run Zato completes, workpapers appear grouped by section (Assets, Liabilities, Expenses, and so on), each identified by name and short code, Accounts Receivable ACR, Fixed Assets FIA, Stock on Hand SOH, and so on.

Summary tiles

Tile	Description
Total workpapers	The total number of workpapers on the job.
Reconciled	The number where Balance per Workpaper matches Balance per GL.
Unreconciled	The number with an outstanding variance.
In review	The number currently sitting with a reviewer.

Before a GL has been uploaded, every workpaper shows as Unreconciled, with its Variance equal to the full workpaper balance, since there's nothing yet to reconcile against.

Main table columns

Column	Description
Short code	The workpaper's code, for example ACR or FIA.
Type	Its category: Expenses, Assets, Liabilities, Workpaper Bank, and so on.
Reconciled status	Whether Balance per Workpaper currently matches Balance per GL.
Review Status	Its position in the review process.
Balance per Workpaper	The figure calculated from the workpaper's own detail.
Balance per GL	The corresponding figure in the general ledger.
Variance	The difference between the two figures.

Workpaper list and detail view

A left-hand panel lists every workpaper for the job, with a red or green indicator showing whether each is reconciled. Selecting a workpaper opens its detail on the right: the workpaper table itself (Description, Account Code, a GST indicator, Gross, Net, and GST), followed by a summary of Balance Per Workpaper, Balance Per GL, and Variance specific to that workpaper. Reconciliation status is shown at the top of the detail view.

How to access: Job Details, then Job Results, then Workpapers.

Before Automation

Before Run Zato has been executed, this view shows every workpaper that will be populated based on the supporting files and mappings currently linked to the job.

Post Automation

Once Run Zato has completed, this view adds reconciliation status for each workpaper, along with Balance per GL, Balance per Workpaper, and the Variance between them.

Managing Accounts and Supporting Documents from a Tile

Before running the automation, a tile can be selected to manage what feeds into that workpaper directly, without waiting for the workpaper itself to exist.

View and map accounts to the workpaper.
View, add, or link supporting documents and files, including the source document and any associated GL file.
Choose whether an uploaded file should have its data extracted into the workpaper, or be attached as supporting evidence only.
Add or remove a section where the workpaper supports multiple sections.

Any change made here requires the automation to be re-run before the workpaper's values update to reflect it.

To manage a workpaper's accounts and documents before automation:

Open the job and go to Workpaper View.
Select the tile for the workpaper to be updated.
Add or remove a section if the workpaper supports multiple sections.
Map any new account required, and add or link any supporting files.
Set each uploaded file to either extract its data or attach as supporting evidence only.