Private Use Adjustments workpaper (PVT)

The Private Use Adjustments (PVT) workpaper calculates the private portion of motor vehicle and other expenses. It applies your private use percentages to General Ledger balances and includes GST adjustments where applicable.

Availability

• PVT does not require COA Mapping or a Zato Parent Code.

• Activate it from the Workpaper Bank whenever it is needed.

Motor Vehicle sections

• Specify how many vehicles are being assessed. The workpaper creates a separate Motor Vehicle Private Use section for each one.

• You can add or remove Motor Vehicle sections at any time.

• Each section keeps its own expenses, GST adjustment and totals, and calculates independently of the others.

For each vehicle, enter the General Ledger balance for:

• Depreciation

• Fuel

• Insurance

• Repairs & Maintenance

• Interest

• Loss on Sale

• Depreciation Recovered

Other Private Use

Enter the General Ledger balance for each of the following categories:

• Insurance

• Power

• Rent

• Repairs & Maintenance

• Telephone

• Others

• Interest

• Depreciation

Private Portion calculation

The Private Portion for each line is calculated from:

• the General Ledger amount, and

• the Add Back Percentage you enter.

The Private Portion updates automatically whenever either value changes.

GST adjustment

Indicate whether a GST adjustment applies. If you turn it on, the adjustment is included in the final calculation according to the workpaper formula.

Totals

The workpaper calculates the following automatically:

• Sub Total for each section

• Total Private Portion for each Motor Vehicle

• Total Other Private Use Adjustments

Editing

You can edit the following, and any change recalculates the dependent values:

• Private Portion and Add Back percentages

• General Ledger amounts, where a manual adjustment is needed

• Formula cells, where business rules allow

Note: All entered values and calculated adjustments stay traceable, and Motor Vehicle sections never share or overwrite each other's data.

How to access

• Go to Jobs and open the relevant job.

• Click the Workpapers icon or navigate to Job Results then Workpapers.

• Select PVT on the Workpapers Dashboard. If it is not active, add it from the Workpaper Bank.