Fixed Assets workpaper (FIA)

How the FIA workpaper is populated from the Depreciation Schedule, the correct process for handling changes made in Xero, and how Net Asset Sales flows to Sales Reconciliation.

The Fixed Assets (FIA) workpaper reconciles the opening balance of fixed assets, additions and disposals during the year, depreciation for the year, and the closing balance. It also provides Net Asset Sales data used by the Sales Reconciliation (SRC) workpaper.

Data extraction

Automatically populated based on the Depreciation Schedule uploaded under Data Sources (Ledger).

Section structure

Single workpaper section covering all account codes mapped under Fixed Assets in Chart of Accounts (CoA) mapping.

Updating after changes in Xero

Because this workpaper is populated from the Depreciation Schedule in Xero, any changes made to the depreciation schedule in Xero require the following steps:

  1. Delete the existing Depreciation Schedule in Zato from Data Sources (Ledger).
  2. Click Run Zato.
  3. Re-upload the updated Depreciation Schedule from Xero under Data Sources (Ledger).
  4. Click Run Zato again.

You need to run Zato twice: once after deleting the old schedule, and once after uploading the new one. Always upload the complete depreciation schedule, not a partial or incremental update.

Balance per General Ledger (GL)

Sum of all account codes mapped to Fixed Assets in the CoA mapping.

Related workpapers

  • Sales Reconciliation (SRC): Pulls total net proceeds from the disposal of fixed assets from this workpaper into its Net Asset Sales per Ledger line.

How to access

  1. Go to Jobs and open the relevant job.
  2. Click the Workpapers Icon or navigate to Results then Workpapers.
  3. Select FIA on the Workpapers Dashboard.