Job Setup — questionnaire, CoA mapping & data sources

The three-step Job Setup process — questionnaire review, Chart of Accounts mapping, and uploading data sources.

Job Setup is the first step in your workflow, ensuring all client data is correctly configured before the automation engine takes over.

Step 1: Questionnaire review

Review the client's responses for accuracy and completeness. If you spot discrepancies or need further detail, click Send to Command Centre for the specific question and add context notes.

Step 2: CoA mapping

  1. Upload the client's Trial Balance file (CSV or XLSX).
  2. Zato validates the data and uses intelligent matching to auto-map client accounts.
  3. Check the Unmapped tab — accounts the system cannot confidently identify are grouped here.
  4. Select the appropriate Zato parent account for unmapped items.
  5. Cross-verify auto-mapped accounts for accuracy.
  6. Click Save to lock in the mapping.

Each client requires individual Trial Balance management. A cross-check of all mappings is recommended before proceeding. Once the Trial Balance is saved, the Run Automation button becomes active.

Step 3: Data Sources

Upload files from four primary channels:

  • Ledger: If synced, fetch directly from Xero. Otherwise, manually upload GL exports.
  • IRD: Upload relevant tax and compliance documents.
  • Companies Office: Upload the Company Extract if the shareholder continuity workpaper is required.
  • Source Docs: A dedicated space for bespoke files or supporting documents provided by the client.

Use single upload, bulk upload, or the Delete icon to manage files. When using bulk upload, review file classifications to ensure accuracy before proceeding.