Document checklist

Every document needed for each of your 10 Foundation 50 jobs, where to get it, and how to submit it to your PSM.

For each of your 10 jobs, gather the documents below and submit via the link your PSM provides. Your PSM will confirm which items auto-pull via integrations and do not need to be uploaded manually.

From Xero — manual export (Excel)

DocumentPeriodNotes
Aged PayablesEnd of last financial yearInclude Outstanding GST column
Aged ReceivablesEnd of last financial yearInclude Outstanding GST column
Depreciation ScheduleLast financial yearFull schedule from Xero
General Ledger — current yearLast financial yearGroup by Account Code and Name. Opening and closing balances.
General Ledger — previous yearPrevious financial yearSame configuration
GST GLCurrent financial yearFiltered to GST codes

From IRD — download from myIR

DocumentFormatPath in myIR
GST Summary ReportExcelGST → More → Summary Report
GST Transactions ReportExcelGST → More → Transaction Summary
ICA Opening BalancePDFIncome Tax → Additional Period Details
Summary of EarningsPDFIncome Tax → Income Summary
Income Tax Transaction SummaryExcelIncome Tax → Transaction Summary
PAYE Summary ReportExcelPayroll → PAYE Return Summary
PAYE Transaction ReportExcelPayroll → Transaction Summary
Loss CertificateExcelIf applicable only

Companies Office and client documents

DocumentFormatNotes
Company ExtractPDFCurrent extract from companies.govt.nz
Bank statementsPDFClosing balance for each account
Credit card statementsPDFClosing balance
Loan statementsPDFRepayments, interest, and balances
ACC invoicesPDFWithin the financial year
Accounting feesPDFWithin the financial year
Other supporting documentsAnyAs you would normally include