Custom Workpapers

Adding a workpaper outside Zato's standard set.

Zato generates a standard set of workpapers automatically based on Chart of Accounts mapping and uploaded data. A Manual Workpaper is used when an engagement needs something outside that standard set.

When to use a Manual Workpaper

●       A client has a specific schedule or calculation that no standard workpaper covers.

●       You want to bring in an existing spreadsheet template your firm already uses.

●       You need a reference document or supporting schedule attached to the job's workpaper set.

Creating a Manual Workpaper

1. Open the job and go to Workpapers, under Job Results.

2. Click the + icon at the top of the workpaper list.

3. Complete Description (the name shown in the list, be specific, this is how it's identified during review and sign-off), Workpaper Group (Assets, Liabilities, Equity, Income, or Expenses), and Spreadsheet Type.

4. For Spreadsheet Type, choose Create a Blank to open a blank spreadsheet within Zato, or Upload a Spreadsheet to import an existing Excel file (.xlsx or .xls).

5. Click Save. The workpaper appears immediately in the list under the selected group.

Working with a Manual Workpaper

Once created, a Manual Workpaper behaves like any other workpaper in the review workflow: supporting documents can be added, notes or queries can be raised, and it's approved as part of the standard review and sign-off process.

A Manual Workpaper does not connect to GL or CoA data; all content is entered manually or brought in through the spreadsheet import.

Identifying and deleting a Manual Workpaper

Manual Workpapers are shown in a distinct colour in the workpaper list, so they're easily told apart from standard workpapers. Standard workpapers cannot be modified or deleted. A Manual Workpaper can be deleted at any time it's no longer needed.

A Manual Workpaper created this way is available at job level only. To make one available for every client across the firm, add it in Workpaper Studio instead.

How to access: Job Details, then Job Results, then Workpapers, then the + icon.