Client Files: What Comes Through and What to Upload (NZ)

Which files arrive automatically from each integration, and what to upload when it is not connected.

Connect the integrations and these files arrive in the job on their own. If an integration is not connected, upload the same file in the format shown.

Source	Files	If not connected, upload as
Xero / XPM	Chart of Accounts, Trial Balance, GL Current Year, GL Last Year, Aged Payables, Aged Receivables, GST GL, GST Reconciliation. All entity types.	An Excel or CSV export from Xero, or the client’s own ledger.
IRD	PAYE Return Summary, DWT Statement, Loss Carried Forward, Income Details, Income Tax Statement, GST Return Summary, GST Statement (all entity types); Imputation Credits (Company only).	A PDF exported from myIR.
Companies Office	Company Extract (Company only).	A PDF of the Company Extract.
Other documents	Bank, loan and supplier statements, invoices, fixed asset purchases and anything else.	Upload from your computer, or Get from ZBox (FYI Docs, Google Drive, Dropbox, SharePoint or OneDrive).

• Every job needs GL Current Year, GL Last Year and Trial Balance.

• A file only comes through when it exists for the client, for example PAYE files for registered employers and GST files for GST-registered clients.

• Upload in Job Setup, then Files Mapping, then By File.

• Spreadsheets are read exactly; PDFs, images and Word files are read with OCR and AI, so check the figures.

How to access: Job Setup, then Files Mapping.

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